Production against collections
Production overstates revenue and only collections pay the bills. Books that report the first as income give you a profit figure that was never real.
In Matt's words
What this is
A full schedule doesn't always mean a profitable practice. We provide bookkeeping and financial reporting designed to help dentists understand production versus collections, insurance receivables, overhead, payroll, break even point and the numbers driving their practice.
From separating lab fees and supply costs from general overhead to keeping insurance and patient balances visible as they age, we help you see where money is actually coming in and where it's quietly going out.
Spend less time worrying about your books and more time practicing dentistry.
What that means month to month
The distinctions that decide a dental month
Standard dental bookkeeping, pointed at the things that decide whether a busy month was a good one.
Insurance against patient balances
The two age differently and chase differently. Kept visible as they age rather than pooled into one receivable that nobody works.
Lab fees and clinical supplies
Direct costs of production, not general overhead. Buried together they hide the practice's real margin on the work itself.
Associates and hygienists
Classification, payroll cost and what each produces against what they cost. The numbers behind a hire, before you make it.
Equipment and operatories
A scanner, a chair or a new operatory is a large call with a tax consequence. Know what it does to the numbers before you sign.
Overhead as a percentage
Tracked month to month and against last year, so a drift shows up while it is still small enough to act on.
Where it goes next
The part that changes decisions
Clean books are the floor. What most practice owners want is somebody who looks at the numbers with them once a month and says plainly what they mean and what to do next.
That is fractional CFO work, built on the bookkeeping underneath, so nothing has to be explained from scratch before the useful part starts.
See all servicesWorking with Matt at Prime Numbers Bookkeeping is easily one of the best decisions I've made for my business. What started as an affordable, one-time cleanup a year ago turned into hiring them full-time. The peace of mind knowing my books are handled every month - without year-end stress - is priceless. Highly recommended!
Matt Fasl has been a huge asset to us at Dynamo Dusty’s Tree Service . He’s one of those rare financial pros who actually takes the time to understand your business and build something around your goals — not just a one-size-fits-all system. He’s incredibly customer-focused, goes above and beyond, and works seamlessly with our other business advisors to make sure everything flows smoothly behind the scenes. Can’t recommend him enough if you want someone who’s sharp, responsive, and genuinely invested in helping your business succeed.
Matthew is truly top notch, and puts his customers finances at the top of his priorities and is always provides timely advice and warnings as tax season comes up. Goes above and beyond to make sure you know everything necessary about your finances to succeed.
Matt is great. He helped our business get everything up to date, which we desperately needed. Very happy with his service!
Common questions
From dentists
Why does production versus collections matter so much?
Because they are usually different numbers, and only one of them pays the bills. A practice reporting production as revenue can look like it had a strong month while the account says otherwise. Separating them is the difference between a report that flatters you and one you can plan from.
Should lab fees sit in overhead?
Generally no. Lab work and clinical supplies are direct costs of the work you produced, and folding them into general overhead hides what the dentistry itself actually earns. Split out, you can see margin by type of work rather than one blended figure.
We are behind on insurance aging. Can that be sorted?
Yes, and it is one of the more useful things to fix early, because aged insurance receivables are the place cash quietly goes missing. Getting the aging visible usually surfaces claims worth chasing that had been written off by neglect rather than decision.
Do you work with multi-location practices?
Bring it to the first call. Multiple locations change how the reporting needs to be structured, since you want each one visible on its own as well as combined. That is a scoping conversation rather than a yes or no on a web page.
Get started
Tell us about your practice
Twenty minutes on what you run and how the books are kept now. Then a look at the file before any number gets quoted.
A twenty minute call, not a pitch.
Or call (737) 320-4970, text the same number, or email matthew.fasl@primenumbersbookkeeping.com.